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Call for Interest
Norwegian Refugee Council

The Norwegian Refugee Council is an independent humanitarian organisation helping people forced to flee. We work in crises in more than 30 countries, where we help save lives and rebuild futures.



 City: Khartoum
 Deadline: 03 Sept 2020

The Norwegian Refugee Council (NRC) is an independent, humanitarian, non-profit, non-governmental organisation which provides assistance, protection and durable solutions to refugees and internally displaced persons worldwide. NRC has been working in Sudan since February 2020 mainly on and/or planning for the COVID Response, Shelter & WASH, Cash Transfer, Education in Emergency, Food Security and Livelihoods, Information-Counselling and Legal Assistance and other integrated projects.


Presently, NRC is developing a list of suppliers providing the following materials/services/works seeking a Letter or Expression of Interest from competent firms for prequalification for supply of categories listed below for the year 2020 to 2022 subject to positive and satisfactory performance and cooperation potentially extendable to 2024.


Category Reference

Category Description


Building and Construction materials, hardware tools, paints and fittings

Borehole Equipping, Pumps & Installation and Construction and Repair of Elevated Steel Water Tanks

Borehole Drilling

Construction and rehabilitation service (shelters, schools, hospitals, latrines etc)


Water equipment and accessories, pipes, pumps, tanks etc.

Water Treatment and Testing Chemicals


Electrical fittings, lighting materials, solar energy and installation services


ICT equipment, computers (laptops, printers, scanners, projectors) and accessories,


Office furniture and accommodation supplies equipment


Printing Services that include manuals, booklets, calendars, diaries, T-shirts, uniforms etc.


Relief commodities (Non Food Items, blankets, plastic sheeting, water-drums, water-containers, Hygiene, COVID Kits, Household Kits etc.)


Teacher Kits and Student Kits


School Furniture


Fire fighting equipment i.e. fire extinguishers, razor wires, steel doors, smoke and CO2 detectors


Security equipment (Metal scanners, security cameras etc.)


4G Internet and phone communication service providers

Sim card top up -pre-paid and post-paid service


Handyman Services (many kind of office or house maintenance)


Generators & Generator Spare parts


Trucks rental cargo services (including barges, airlifting, trains or any other transportation means available) plus water trucks (cisterns)


Vehicle Rental (4x4 and 4x2) and taxi services


Custom Clearing and forwarding services


Hotel, Travel and ticketing services in Sudan


Security services (guards)


Printing services and laminations, leaflets, catalogues etc


Petroleum products from petrol stations (fuel, oil, gas and lubricants)


General office stationery


Motor vehicle spare parts and accessories


Motor vehicle and generator repairs and maintenance


Office cleaning materials, detergents, toiletries, tolls such as brooms mops etc.


Cleaning service providers  (workers)


Financial Service Providers (such as a bank or any other money transfer digital or non digital services that can transfer NRC to beneficiaries)


Smart phones, tablets, USB memory keys, headphones, conference speakers etc


Refreshments and Venue rental in Khartoum, South Kordofan and White Nile


General Trade Companies


Food and Seeds fully certified and approved by the government


Agricultural equipment and approved fertilizer or manure


WIFI services (dedicated optic-fibre, broadband antenna, routers etc)


Prefabricated Units such as modified containers sandwich panels etc.


Staff Medical Insurance


Property Rental agent


Lawyers services (expert in labour law, income tax, staff matters, procurement contracts, contracts disputes and arbitrations)


Advertising services websites and newspapers-any other means to seek for services/supplies or works


Medical Equipment for the Isolation Centres or other COVID response


Medical consumables and materials for COVID response (masks, gloves, soaps, sanitisers, etc)


Tents (different sizes, waterproof, durable, wind resistant, strong metal structures)




Prequalification questionnaire may be obtained or requested from the following office:

NRC OFFICE Address: Al Amarat, Road 27 West, Block No 9H, House No 12


Or by email from


Completed prequalification documents must be submitted enclosed in plain sealed envelopes, clearly marked with the category reference and date of submission and deposited in the tender box at NRC Office or by email by 3rd September2020 at 15.30pm.

Norwegian Refugee Council reserves the Right to Accept or reject any tender application and is not bound to give reasons for this decision thereof.


Enquiries can be sent to email: or




1. Point of Contact

Suppliers are asked to provide a single point of contact, full name and position of a senior manager. This contact will be considered the sole spokesperson for the supplier during the Prequalification process.


2. Evaluation of Prequalification Responses

The objective of the PQQ (Pre-qualification questionnaire) evaluation is to assess the responses and select potential suppliers for the next stage of the procurement process. NRC wishes to ascertain:


(a.) Supplier Capability – the supplier must have appropriate expertise, legal documents and guaranteed capacity to meet the NRC specification.


(b.) Supplier Track Record - the supplier must be able to demonstrate a successful track record of providing services similar to those required by NRC.


(c.) Financial Standing - the supplier must be considered financially sound.


The specific criteria to be considered at the selection stage include:

  1. Physical location/s (warehouse, assets, showroom, company profile, copy of the registration certificate with the physical office address that NRC can visit a supplier)
  2. Specialist skills and competencies (busines license, registration, permit for each category and gazette certificate)
  3. Membership of professional bodies (company and VAT registration certificates)
  4. Quality accreditation (previous work and any inspection certificates obtained for products supplier manufacture or sell)
  5. Comparable work assignments completed with details of output and results (references, previous contracts, photos of the previous similar work done preferable with the other INGO or UN organizations).
  6. Contract performance record. (contact details of the customers who can guarantee that the company is reliable and professional, including the list of similar projects previously done and its values-preferably form other international humanitarian organizations where possible)
  7. Company financial records to ensure that INGO can conduct payment after the final delivery or in installments after the delivery


Suppliers interested in being added to our data base of Pre-qualified Vendors, and participating in future restricted tenders and/or in signing framework contracts with NRC should submit their request by 3rd September at 15:30 pm at the address or email mentioned above.


A Vendor registration form will be sent to the interested suppliers and will have to be returned, once fully completed, within 5 working days to the same address as above

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