Plan International Sudan

White Nile Program Area

Tender No. (WN 01 FY2027)

INVITATION TO TENDER

Organization: Plan International Sudan – White Nile Program, Kosti Office

Project: Construction of 2 Classrooms (9m × 5m) in Altonsa Community, Al-Dawaim Locality, Southern Rural.

Overview:

Plan International Sudan invites technical and financial proposals from qualified contractors and companies for the construction of two classrooms as detailed in the tender specifications and conditions below.

Key Dates and Procedures:

• Tender Documents Distribution: Starting Sunday, 20 September 2026
• Distribution Location: Plan International Sudan Office, Kosti, White Nile State (during official working hours)
• Deadline for Document Collection: Monday, 28 September 2026
• Bid Submission Deadline: Thursday, 1 October 2026 at 10:00 AM
• Submission Location: [Specify office/location]

BID SUBMISSION CONDITIONS AND REQUIREMENTS

General Bidding Conditions

1. Currency: All financial offers must be submitted in Sudanese Pounds (SDG).
2. Price Validity: Quoted prices must remain valid for a minimum of one (1) month from the bid submission deadline.
3. Bid Completion: Bidders must carefully review all tender conditions and specifications prior to submission. Any modifications to bid documents that are not signed and stamped by the bidder will result in automatic disqualification. Unsigned or unsealed amendments will be excluded from evaluation.
4. Committee Authority: The Bid Evaluation Committee reserves the right to reject any bid or cancel the tender process at its discretion for technical or administrative reasons deemed necessary.
5. Winner Orientation: The successful bidder must meet with the Evaluation Committee for orientation and coordination with the technical authority. The awardee must agree to deliver services in full compliance with all specified conditions.
6. Bid Submission Method: Bids must be submitted in sealed envelopes closed with red wax and placed in the designated bid box at Plan International Sudan's office in Kosti (Sarayat neighborhood, east of the Officers Club).
7. Bid Form Completion: All bidders must complete the attached bid template to ensure uniformity across submissions. The form must be signed and stamped. Bids without a completed bid notification form will be disqualified.
8. Tax Documentation: Clearly state the Value Added Tax (VAT) amount and attach:
   • Assignment letter for VAT collection
   • Copy of tax registration certificate
9. Acknowledgment: Signing the tender document constitutes acknowledgment that the bidder has reviewed and accepts all tender conditions.
10. Document Packaging: Each bid must be submitted in a separate, clearly labeled envelope with the project name clearly written on the exterior.

Required Supporting Documents

Bidders must attach the following documents with their bid submission:

11. Tax exemption certificate in the name of the Plan International Sudan White Nile Program Director
12. Legal stamp within the cost limit of the bid (to be provided after award to the successful bidder)
13. Zakat clearance certificate in the name of the organization director
14. Business registration/trade license
15. Valid Engineering Regulatory Council registration certificate (current)
16. Valid Contractors Union membership certificate (current)
17. Financial Solvency Certificate: Bank statement covering at least three (3) months
18. Experience Documentation: Certificates or evidence of completion of similar construction projects
19. Bid Bond: Bank check, insurance company guarantee, or bank guarantee letter in the amount of 2% of the tender value (in the name of the Plan International manager). This will be:

• Forfeited if the bidder fails to honor the bid after award
• Increased to 10% for successful bidders as a performance bond
• Refunded to unsuccessful bidders

20. Document Submission Note: Submit copies of all required documents. Original documents will not be returned to bidders.

Tender Document Distribution

Tender brochures and detailed specifications are available from:

Plan International Sudan – White Nile Program Office
Location: Kosti, east of the Kosti Officers Club and south of the Sudanese Electricity Distribution Company
Distribution Period: 20–28 September 2026
Official working hours only