Catholic Relief Services

خدمات الاغاثة الكاثوليكية  CRS

Elgazira State Office

طلب عرض أسعار

Request for Quotation

Name of Supplier: ____________________________________________إسم العميل:

Address: ______________________________________________________العنوان:

Contact Person: __________________________________________إسم المسئول المباشر:

Phone/ Email: _____________________________________: رقم الهاتف والبريد الالكتروني

Date of RFQ  5 of November –2025      

RFQ No: CRS-GAZ-SD5988-2025                         

Supplying of Fuel Petrol and Diesel as per below quantities

Bids Submission

Please submit your bid to CRS Sudan Almatar Area Block 4 House 366,

Elwalideian Mosq Street, Port Sudan, Sudan: or Madani Shaaban Apartment (ود مدني شقق شعبان الفندقية)

Or through email: tenders.sudan@crs.org  

Prices in USD the payment will be with equivalent amount with official Bank rate

Attached I

CRS Sudan Country Program

Scope of Work for Fuel supplies – December 1, 2025

Scope of Work

FUEL PROVISION SERVICES FOR CRS’S GENERATORS & VEHICLES

Background: 

CRS is an international non-governmental organization working in Sudan, with an administrative office in Port Sudan and multiple field and deep-field offices in Darfur and El-Gazira. 

CRS’s Al- Gazira- Wadi Madani office & Guest House (Two Buildings) are Located at Madani city. Each building is powered by minimum of two generators Approx Capacities 60-110 KVA to effectively meet the power demands of both buildings. By Early November 2025, the CRS Fleet of Vehicles will be increased to consist of two- five Toyota Vehicles currently operating in Madani.

This increase will lead to higher fuel consumption for both the generators and the vehicles. To ensure fuel security and timely fuel supply to address the highly increased Demand; CRS is looking for qualified and reputable Fuel Supply Companies to establish a long-term agreement for Fuel Provision

Period of Performance (Agreement Duration) 

One-year effective 1^st of December ,2025 through the 30^th of 30 November,2026

Place of Provision & Supply Frequency

The estimated Needed quantity & Fuel Types

• Diesel for four generators – 5000 liters per month
• Diesel for 3 vehicles – 2000 liters per month
• Petrol for two vehicles – 850 liters per month

Objectives & Deliverables/Outcomes

• The vendor must supply CRS with a valid fuel quality certificate.
• The fuel must be of the highest quality, free from waxes and contaminants.
• The vendor should be able to provide fuel for CRS upon immediate request from CRS’s assigned Focal points that will be listed on the Agreement
• The vendor must always be able to supply CRS with quality diesel and petrol at designated fueling stations within Port Sudan.
• The vendor must maintain, make available, and obtain all records related to these goods and services for inspection on a monthly basis and/ or upon reasonable notice.
• Fuel prices should align with government-fixed rates, and any contract amendments should reflect the newly agreed prices.
• Fuel prices will be based on the prevailing market rates at the time of supply.
• Fuel deliveries will be made to CRS depots as required.
• Long Term Agreements will be in USD
• All payments to the Vendor will be in Local Currency based on the official Exchange rates at the date of the payment
• Payment of Fuel Delivered to CRS will be affected monthly based on the Delivery notes confirmed & Signed by both CRS and the vendor and the related Invoices
• Payment of Fuel Supplied at Fuel Stations will be according to the vendor’s adopted collection Mechanism (Tickets / Vouchers / E-Cards (pre-paid card) / Others)

Key Information

Vendors to ensure all the KEY Information below are covered in their Proposals & Financial offers in addition to other documents/info mentioned on Bid / RFQ Number CRS-GAZ-SD5988-2025                         

1. Prices

2. Payment Terms
3. Number & locations of Fuel Stations
4. Fuel Collection Mechanism at Fuel Stations:

• The Vendor to provide a Comprehensive Elaboration of the mechanisms adopted for Fuel collection (Tickets / Vouchers / E-Cards (pre-paid card) / Others).
• If an E-cards (pre-paid card) service exists, Vendor provides the available TOP UP options and confirm the availability of Web Platforms / Applications for consumption monitoring.

5. Valid fuel quality certificate.
6.  Delivery Lead Time, the vendor is expected to propose the most advantageous delivery schedule for the required services.
7. Past Experience, the vendor must demonstrate a minimum of three years of relevant experience and expertise in providing the required services, including prior engagements with UN agencies and other international NGOs.
8. Warranty, the vendor should offer the most favorable warranty terms applicable to the services provided.
9. Sample Quality / Supplier visit, this refers to the quality of the products quoted. CRS reserves the right to verify sample quality through site visits to the vendor’s business locations for inspection of goods and services.
10. Geographical Coverage, the vendor must have an established presence and operational fuel station in Madani.
11. Past References, the vendor is required to submit at least three references from previous clients.