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We work with organizations around the world to help poor and vulnerable people overcome emergencies, earn a living through agriculture and access affordable health care.
Catholic Relief Services
خدمات الاغاثة الكاثوليكية CRS
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North Sudan Program |
Port Sudan Office
طلب عرض أسعار
Request for Quotation
Name of Supplier: ____________________________________________إسم العميل:
Address: ______________________________________________________العنوان:
Contact Person: __________________________________________إسم المسئول المباشر:
Phone/ Email: _____________________________________: رقم الهاتف والبريد الالكتروني
Date of RFQ 10 of September –2025
RFQ No: CRS-PSD-SD0000-2025
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Bank details:
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تفاصيل الحساب:
إسم الينك: ---------------------------------------
اسم الحساب:--------------------------------------
رقم الحساب : -----------------------------------
الفرع -------------------------------------------------- |
Scope of Work
VEHICLE SERVICES FOR CRS VEHICLES
Background:
CRS is an international non-governmental organization working in Sudan, with an administrative office in Port Sudan and multiple field and deep-field offices in Darfur and Port Sudan
CRS’s Port Sudan office & Guest House are Located at Block 4, Hay Almatar, East Al-Waledain Mosque, Alsilk Street.
CRS Port Sudan office vehicle fleet is continually expanding; necessitating having a framework agreement of vehicles maintenance and check for both periodic and emergency services.
This comprehensive approach guarantees that the vehicles remain secure, visually appealing, and fully operational for CRS utilization. CRS is seeking qualified and reputable service providers or companies to establish a long-term agreement for maintenance and repair services.
Period of Performance (Agreement Duration)
One year effective the October 1st ,2025 through September 30th ,2026
Place of Provision & Supply Frequency
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Activity |
Description |
Estimated Frequency |
Total cost in USD |
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Preventive Maintenance |
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Oil and Filter Replacement |
Replace engine oil as recommended based on mileage to ensure proper lubrication and reduce friction. Replace oil filters, air filters, and fuel filters to prevent impurities from entering the engine |
After 5000 km |
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Fluid Inspection and Replacement |
Check the levels of brake fluid, transmission fluid, coolant, and power steering fluid. Replace these fluids periodically to ensure system efficiency.
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Upon need |
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Cooling System Maintenance |
Clean the radiator and inspect water pumps and hoses for leaks or wear. Ensure the coolant is functioning effectively.
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Upon need |
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Battery Maintenance |
Clean battery terminals and check the charge level to avoid sudden electrical failures. Inspect the alternator to ensure the battery charges properly during operation.
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After 5000 km |
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Tire Maintenance |
Regularly inspect tire pressure and adjust it to the recommended specifications. Check tread depth and rotate tires to extend their lifespan.
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After 5000 km |
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Brake System Inspection |
Replace brake pads as needed. Inspect rotors and servos and perform necessary maintenance.
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After 5000 km |
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Lighting System Check |
Ensure all lights (headlights, taillights, indicators, and emergency lights) are functioning properly. Replace any faulty ones. |
After 20000 km |
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Lubrication of Moving Parts |
Lubricate hinges, door mechanisms, and window systems to prevent corrosion and improve performance. |
After 5000 km/ upon need |
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Suspension System Inspection |
Check the condition of shock absorbers and other components to ensure stability on the road. |
After 5000 km |
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Belt and Hose Inspection
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Inspect timing belts and fan belts, replacing them when signs of wear appear. |
As per need |
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Emergency Maintenance |
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Engine Repairs |
Address overheating issues promptly. Repair or replace spark plugs and fuel pumps as necessary.
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Upon need |
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Tire Repairs |
Fix punctures or replace damaged tires. Balance wheels and address any rim misalignment |
Upon need |
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Electrical Repairs |
Recharge or replace batteries when required. Repair alternators or replace blown fuses. |
Upon need |
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Brake System Repairs |
Address brake fluid leaks. Repair any malfunction in the brake system to ensure immediate responsiveness. |
Upon need |
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Cooling System Repairs |
Fix radiator or hose leaks. Replace the radiator if necessary. |
Upon need |
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Transmission Repairs |
Handle issues with gear shifting or fluid leaks. Inspect and repair internal transmission components as required.
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Upon need |
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Steering System Repairs |
Address power steering fluid leaks. Repair any faults affecting steering wheel control. |
Upon need |
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Exhaust System Repairs |
Inspect the exhaust system for unusual sounds or smoke. Replace damaged components to improve performance. |
Upon need |
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The Needed Services and maintenance
- General vehicle services.
- Periodic services, checkups and preventive maintenance.
- Emergency maintenances.
Objectives & Deliverables/Outcomes
- The vendor must supply CRS with a valid profession certificate.
- The vendor should be able to provide the services to CRS upon immediate request from CRS’s assigned Focal points that will be listed on the Agreement
- The vendor must always be able to supply CRS with quality services at the designated office and guest houses in Port Sudan.
- Services prices should align with government-fixed rates, and any contract amendments should reflect the newly agreed prices.
- Services prices will be based on the prevailing market rates at the time of supply.
- Services deliveries will be made to CRS depots as required.
- Long Term Agreements will be in USD.
- All payments to the Vendor will be in Local Currency based on the official Exchange rates at the date of the payment.
Key Information
Vendors to ensure all the below KEY Information are covered in their Proposals & Financial offers in addition to other documents/info mentioned on Bid / RFQ Number CRS-PSD-SD0000-2025
- Prices
- Payment Terms
- Contact person address
- Valid services quality certificate.
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Provision of Vehicles Maintenance Services |
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Date of this RFQ: |
10 September, 2025 |
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Closing Date for Receipt RFQ |
24th September 2025 at 4:00 P.M |
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Submission Address |
House No.366, Block 4, Hay Almatar, East Al-Waledain Mosque, Alsilk Street, Port Sudan |
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Submission Email |
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Reference No.: |
CRS-PSD-SD0000-2025 |
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