Bid No: CRS-RFP-182.2023

 City: Khartoum

 Deadline: 08 April 2023

 Description:

Name of Tender : Consultancy   Tender Number: CRS-RFP- 182 /2023   Deadline Submission date: 8/April /2023 – 12 :00 PM Please submit your bid to this email only. tenders.sudan@crs.org     For further information please contact: procurement.sudan@crs.org

اسم العطاء: استشارات   رقم العطاء: CRS-RFP-182.2023   تاريخ انتهاء التقديم: 8 / ابريل / 2023   – 12:00 بعد الظهر   الرجاء ارسال عرضكم فقط على العنوان tenders.sudan@crs.org   لمزيد من المعلومات يرجى التواصل مع: procurement.sudan@crs.org

 

 

Dear Sir / Madam, CRS Sudan is looking for Fuel supply companies to provide the items/services shown in Attachment 1 at a competitive price and with high quality.   General Requirements 1.  Must Be Registered to conduct the business and in compliance with federal gouvernements tax régulations in Susan. 2.     Experience supplying International Organizations, Non-Governmental Organizations, or large private companies will be an advantage.  4.   CRS retains the right to reject, cancel, negotiate, amend, split and accept any offer, without consideration of the lowest offer. 5.     This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers. 6.   Relevant bid committee may request for physical samples of some items during evaluation process of bids.

سيدي / سيدتي العزيز(ة) هيئة الإغاثة الكاثوليكية  برامج السودان تبحث عن شركات من المهتمين بتوفير المواد/ الخدمات  المشار إليها أدناه في الملحق رقم 1 بأسعار منافسة وبجودة عالية. متطلبات عامة: 1 . يجب أن يكون مسجلا لإجراء الأعمال التجارية مع ما يتوافق  ولوائح الضرائب الحكومية في السودان . 3 . الخبرة في تزويد المنظمات الدولية، المنظمات الغير حكومية، أو  الشركات الكبيرة الخاصة ستكون ميزة. 4 . تحتفظ هيئة الاغاثة الكاثوليكية بالحق في رفض، إلغاء، التفاوض، تعديل، تجزئة وقبول أي عرض، دون النظر الى أدنى عرض. . 5. هذه دعوة للموردين وليس وعد أو التزام من هيئة الإغاثة  الكاثوليكية للتعاقد مع الموردين من خلال العروض المقدمة 6. قد تقوم لجنة الإحالة المعنية بطلب نماذج عينية لبعض المواد اثناء عملية تقييم العروض.

 

Payment Terms Quotation should remain valid for a period of at least ninety (90) days from the submission closing date. Payment shall be made via bank cheque or wire transfer within 15 working days from the date of receiving the correct invoice. Payment shall be made upon verification and acceptance of services according to contract    Purchase order

شروط الدفع     يجب ان يكون العرض نافذ لمدة لا تقل عن تسعين (90) يوما من تاريخ إغلاق العطاء سوف يتم الدفع شهريا عن طريق شيك او التحويل البنكى خلال خمسة عشر يوم عمل من تاريخ استلام الفاتورة الصحيحة. سيتم دفع المبلغ بعد التحقق والموافقة على الخدمات وفقا للعقد او امر الشراء.

 

Acceptance of Payment Terms Do you accept the above payment terms? Yes No

الموافقة على شروط الدفع: هل توافق على شروط الدفع اعلاه: اوافق لا اوافق

Requested Information The submission must include: Full legal address and contact details of the company Name of company’s official owner and copy of his/her ID & passport (if available) Copy of company registration certificate Copy of Tax Registration Certificate Reference from previous similar business experience with reference contact information. Bank account information. The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF CONDUCT

يجب تقديم ما يلي:      يجب ان يتضمن التقديم ما يلي :                  العنوان الكامل الصحيح وعنوان الاتصال للشركة اسم صاحب الشركة الرسمي مع  نسخة من البطاقة القومية او جواز السفر. صورة عن شهادة تسجيل الشركة صورة عن شهادة التسجيل الضريبي المرجع من الخبرة في الاعمال السابقة المماثلة و معلومات الاتصال للمرجع تفاصيل معلومات الحساب المصرفي يجب على المقاول قراءة و توقيع و ختم الملحق(2) و الخاص بالقواعد السلوكية التي تنتهجها هيئة الإغاثة الكاثوليكية.

 

Bid Requirements Offers that do not meet the following will be automatically rejected regardless of price: Offers must be received before the stated deadline. Offers must include all information requested above.  Unit prices must be provided for all line items. Offers that only include totals will be rejected. Bids that include mistakes in calculations within the Bill of Quantities will be excluded from competition. Bids must be submitted through the email address for receiving bids or through CRS tender box in Khartoum office, Al Taif, SQ23, Res.No.593. Separate bidding offers must be submitted separately. Any missing documents may cause the entire offer to be rejected. Offers can also be submitted in CRS Zalingie Office. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout.  Offers must be complete from all sides, signed, dated, and stamped on all pages. Please note that CRS will sign a long-term contract with the selected supplier, based on unit prices, while actual quantities will be determined through purchase orders that will be issued later with awarded vendor(s) per CRS actual needs.

معلومات ملء  العطاء سوف يتم رفض أي عطاء لا يلتزم بالشروط أدناه بغض النظر عن السعر: سيتم رفض أي طلب يقدم بعد التاريخ والوقت المحدد لقبول العطاءات. يجب أن تتضمن العروض جميع المعلومات المطلوبة أعلاه. جميع الاسعار يجب ان تكتب لكل بند أو فقرة على حدة، ويتم رفض العطاءات التي تحتوي على الإجمالي فقط.  سيتم استبعاد العطاء الذي يتضمن خطأ في حسابات جداول الكميات  يجب تقديم العروض من خلال البريد الإلكتروني المخصص لاستلام العطاءات او عن طريق صندوق العطاءات بمينى المنظمة بحي الطائف، مربع 23، منزل رقم 593. يجب تقديم عروض المناقصات المنفصلة بشكل منفصل. قد تتسبب أي مستندات مفقودة في رفض العرض.   العروض يجب أن تكون نظيفة وواضحة، يجب التوقيع والختم في مكان أي تصحيح يدوي أو باستخدام قلم التصحيح الابيض.   يجب أن تكون العروض كاملة من جميع الجوانب، موقعة بتاريخ واضح ومختومة على جميع الصفحات.   يرجى ملاحظة أن هيئة الإغاثة الكاثوليكية ستقوم بتوقيع عقد طويل الأمد مع الشركة (ات ) الذي سيتم اختياره (هم) حسب أسعار الوحدة , في حين ان الكميات الفعلية سيتم تحديدها  من خلال طلبات الشراء التي سيتم إصدارها  لاحقا" مع الموردين الذين يتم اختيارهم و حسب الاحتياج الفعلي للهيئة.

 

Delivery Instructions: Complete and stamped and signed offer can be submitted by email to tenders.sudan@crs.org    as PDF file. Email must indicate the number of tenders which is (CRS-RFP- 182 /2023) or the offer will be excluded. The file should not exceed 15 MBs and the company biography should not exceed 10 pages.   Complete and  stamped and signed offer must be delivered in sealed envelope with tender number on it (CRS-RFP- 182 /2023) to CRS Sudan office located in Al  Taif, SQ23, House No.352.

تعليمات التسليم: يجب تقديم العطاء الكامل والمختوم و الموقع  عن طريق عنوان البريد الالكتروني  tenders.sudan@crs.org    من خلال تقديم الملف المختوم كاملا" بصيغة PDF . يجب ان يذكر البريد الالكتروني المرسل على رقم العطاء وهو CRS-RFP- 182 /2023. وإلا سيتم استبعاد العطاء. يجب ان لا يتجاوز حجم المرفق 15 ميجابايت على ان لا تتجاوز السيرة الذاتية للشركة اكثر من 10 صفحات.   يجب تقديم العطاء الكامل والمختوم و الموقع  مع كافة الوثائق المطلوبة في  ظرف مغلق يكتب عليه رقم العطا (CRS-RFP-38.202) ويسلم الى مقر المنظمة في بحى الطائف، مربع 23، منول رقم 593.

 

 

 

 

 

 

 

 

 

Experience Reference List

قائمة مراجع الاعمال السابقة

 

	Name of Organization أسم المنظمة	Name of Person أسم الشخص	Name of Project أسم المشروع	Project Start Date تاريخ المباشرة بالمشروع	Project duration مدة تنفيذ المشروع	Phone Number رقم الموبايل	Email Address البريد الالكتروني

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Company name: أسم الشركة :
Legal address: العنوان الثابت:
Telephone Number: رقم الهاتف:
Email: عنوان البريد الإلكتروني:
Representative Name اسم الممثل:
Business Certificate Registration Number: رقم تسجيل شهادة العمل:
Tax registration Number: رقم التسجيل الضريبي:
Contract duration: مدة العقد :
Do you have partnerships with any other companies (such as shared management / staff / office / bank account)?  Do you cooperate with any other companies in preparing offers or providing of goods or services? هل لديك شراكات مع أي من الشركات الأخرى ( مثل إدارة / الموظفين / المكتب حساب مشترك / البنك) ؟ هل تتعاون مع أي من الشركات الأخرى في إعداد العروض أو توفير السلع أو الخدمات؟
If the answer for previous question is yes, please provide details here including the names of partner companies. إذا كان الجواب عن السؤال السابق نعم ، يرجى تقديم التفاصيل هنا بما في ذلك أسماء الشركات الشريكة
Other comments: ملاحظات اخرى:
Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information.  يجب ان يحتوي على عناوين الاتصال من مراجع الخبرة المرجع من الخبرة ( الرجاء ارفاق دليل من الاعمال السابقة ذات الصلة من عقود , اوراق شراء , ورقة اتمام عمل , اخرى )  لا تتجاوز عشرة اوراق.

 

 

Signature التوقيع
Date التاريخ

 

 

 

 

 

 

 

Attachment No: 1

Statement of Work (SoW) for the Final Evaluation for the

‘Recovery in Sudan for Improved Nutrition and Growth III’ (RISING III) Project

I. Purpose of the Evaluation

CRS is conducting a final evaluation for the Recovery in Sudan for Improved Nutrition and Growth III (RISING III) project, implemented from July 2022 to June 2023. The objectives of this evaluation include:

1. 1. 1. 1. Assess the level of achievement against targets for the project’s indicators, including a comparative analysis against their baseline values.
         2. Measure the effects of project activities on project participants’ market opportunities, purchasing capacity and patterns, market functionality, and other market-related enabling conditions for target livelihood groups
         3. Analyze to what extent to which targeted formal and informal governance institutions are providing inclusive financial and business services and implementing inclusive polices around natural resource management (NRM)
         4. Identify lessons learned and good practices that could help inform future program design and implementation, including examples of households or communities transitioning from reliance on emergency assistance to increased resilience through longer-term recovery and development activities

 

 The evaluation findings and recommendations will be shared with CRS staff, the donor, partner organizations, and government and community stakeholders applied to improve future project strategies for strengthening resilience of rural communities in Sudan.

II. Background

Activity Information

Activity Name	Recovery in Sudan for Improved Nutrition and Growth III
Implementers	Prime recipient: CRS INGOs partners: WV, NCA and CAFOD Local NGO partners: WDYOD, ADO and UPO
Award Number	720BHA22CA00055
Budget	$3,973,941
Period of Performance	July 2022 – June 2023
Active Geographic Regions	Sudan’s West Darfur State (Foroboranga, Habila, Mornei), Central Darfur State (Wadi Saleh, Zalingei); South Darfur State (Nitega, Ed Al Fursan, Alsalam, Kabum); North Darfur State (Rural Elfasher); and East Darfur (El Ferdous, Assalaya)

 

Context

Over the past two decades, Sudan has been characterized by conflict, displacement, and grinding poverty that continues to cause widespread food insecurity, malnutrition, and a virtual breakdown in governance and cooperation. In Darfur region, communities are unable to mitigate shocks and recover from crisis. According to the Sudan HNO (2022), over 6.17 million people in Darfur, of which 57% are women and girls, need humanitarian assistance to meet basic needs, with reliance on negative coping mechanisms that often erode or deplete assets.  The five Darfur states have a high level of population in crisis with worse levels of food security, ranging from 17 – 20 percent.  Recent conflicts have caused an estimated 2.2 million internally displaced people .  Unprecedented levels of civil mobilization began in 2018 due to high food prices and lack of economic opportunities and have led to a succession of national leadership changes, most recently punctuated by a military coup that toppled the transitional government. Protests continue under harsh repression, with little sign of abating as global food prices soar due to the conflict in Ukraine. 

 

Sudan is also dealing with a highly complex socio-political environment. This includes new and protracted displacement of the population, regional insecurity, localized incidents of criminality including, armed robbery on both private and commercial vehicles, and high levels of chronic malnutrition and food insecurity. Over two-thirds of the population live in rural areas where poverty is 58 percent, compared to the national average of 47 percent.  The headline inflation rate averaged over 350 percent in 2021 July and the 2021 Humanitarian Response Plan (HRP) estimates that nearly one in three people in Sudan (14.3 million) will need humanitarian assistance in 2022.  Global developments push for an increase in commodity prices that will have a significant impact on purchasing power as the country addresses the 35% five-year increase in cereals imports.   Continuous shortages of hard currency and currency valuation contribute to fuel shortages and increased agricultural costs.

 

In Darfur, conflict over land and water is persistent. Inter-communal conflicts have restricted access for international organizations, at times impeding critical humanitarian assistance.  Rainfall is unpredictable, dry spells are long and resources are depleted by unsustainable practices.  The ability to rear livestock is the greatest factor driving resilience; their success depends on access to key natural resources and the balance of power among the users.  Current Integrated Food Security Phase Classification (IPC) estimates indicate that most households’ food security is stressed or at crisis levels, except in South Darfur where 42 percent of households still fall within stressed, crisis, or emergency levels. FEWS NET predicts that needs will remain high in 2022 due conflict-related displacement, below-average harvest, and significant increases in food prices, with cereal prices currently about 400 percent higher than the five-year average. 

Description of the Activity

Recovery in Sudan for Improved Nutrition and Growth III (RISING III) aims to improve livelihood and nutritional needs of 7,024 households (46,358 individuals) in 59 communities across all five states of Darfur, using mixed modalities and complementary activities to assist households to transition from emergency assistance to longer-term recovery programs. A 12-month project, RISING III is designed to build on and leverage results from RISING & RISING II in five states (West, Central and South Darfur, North and East Darfur) and in the same RISING and RISING II communities allowing to reach vulnerable households that are experiencing food insecurity rates. Approximately 6% of the 7,024 HHs are new participants in phase III. It was anticipated that additional displacement would occur prior to start-up, and that RISING III would serve newly displaced populations. RISING III program activities leverage the disaster risk reduction/natural resource management, livelihoods, and nutrition. Through providing capacity strengthening to communities’ institution and governance, cash voucher for agriculture inputs, capacity building and or nutrition knowledges. 

IO 1.3. Communities effectively manage their natural resources

Output. 1.3.1. Communities have increased understanding of natural resources

Output 1.3.2. Communities have developed and implemented NRM action plans

Output 3.1.1. Households have improved knowledge and skills for nutrition practices

RISING III focuses on mitigating the impact of shocks, preventing erosion of household assets and accelerating recovery for vulnerable returnee and resident households in the targeted communities. CRS leads a consortium including World Vision International (WVI), Norwegian Church Aid (NCA), and the Catholic Agency for Overseas Development (CAFOD). The consortium is complemented in activity implementation by four local implementing partners as a sub-recipient for the consortium.

The overarching RISING III ToC is that if Darfuri communities have inclusive institutions and governance of natural resources, and if livelihoods of food insecure people are improved, and if these households have improved nutrition, then vulnerable communities will have enhanced year-round food and nutritional security. This is because community-led, inclusive, sustainable processes to address key drivers affecting and affected by the food system have been demonstrated to improve development pathways, such as income, health, and nutrition.

 

III. Evaluation Type

CRS proposes a utilization-focused, mixed-methods summative performance evaluation.

IV. Evaluation Questions

The final evaluation will address the following key evaluation questions:

1. To what extent has the intervention achieved its planned results against baseline? Were there any differential results across sectors and sub-sectors?
2. Which activities appear to be the most influential to beneficiaries’ support self-reliance or resilience such increased market opportunities, purchasing capacity and patterns, market functionality, and other market-related enabling conditions for target livelihood groups after the project phases out?
3. To what extent did the natural resources management governance institutions strengthened to implement inclusive polices around natural resource management?
4. What lessons were learned and good practice regarding program design and implementation? What was the level of efficiency with regards to cost-per-project participant and the delivery of the services?
5. To what extent did the interventions generate significant positive or negative, intended, or unintended, higher-level effects/change in the lives of the target population men, women, children, disabled people whether host communities, returnee or IDPs)?

 

Key areas/Indicator	Key status changes compared to baseline findings
Communities’ current situation on market opportunities, gaps, and vulnerabilities and challenges to be addressed.
Communities’ comprehensive household’s livelihood situation and their capacity in relation to cash for work/cash relief and voucher- including purchasing patterns, transport, and distribution networks
The market situation relating to the functionality, rural market drivers and their role in creating enabling conditions for the different livelihood groups, covering contextual factors, and identifying the gaps to be addressed.
The most preferred and feasible cash transfer mechanisms in the project target areas
The community’s inclusive institution and governance of natural resources-situation including household’s adoption on improved agriculture practices, access to financial and business services
Household’s current nutrition and access to nutrition services
Best practices, lessons learned, strengths, and challenges in achieving project achievements
Project progress is aligned with the Theory of Changes and the key existing problems that are needed to be addressed through future programming
MEAL system’s effectiveness to improve the program quality and accountability, equality, and safeguarding process over the project period

V. Evaluation Methods & Limitations

This Final Evaluation will take a mixed-methods approach, including both quantitative and qualitative data collection and analysis, in order to answer the Evaluation Questions and ensure the overall Evaluation Purpose is met.

Quantitative Methods

The findings of the quantitative survey data will be compared against baseline findings (RISING II endline). The survey will utilize the same data collection instruments, level of statistical precision, and statistical power. The end-line will be designed to detect statistically significant changes in estimates from baseline to end-line for key indicators, described below.

 

The survey will collect data from the project participants (primary sources) at the same season as the baseline to ensure comparability of data. The following indicators will be included in the endline survey:

 

 

 

RISING III Project registered participating households using a digital registration system. The participant register will be used to construct a sampling frame for the endline survey, as it most accurately reflects the target population.

 

The information for each household in the sampling frame will include the following: i) Unique household identification number ii) Household contact information (including name, physical location, primary phone number [if available and agreed], iii) Household characteristics (household gender composition, size, primary and secondary livelihood activities), iv) Intervention(s) received, v) Participant target criteria met.

 

The information listed above will be validated and updated during the endline survey data collection. In developing the sampling strategy for the endline survey, RISING III will use Two-stage Probability Proportional to Size (PPS) Cluster Sampling.

The below formula will be used for the proposed quantitative end-line/final evaluation to determine 2,694 households to be interviewed under RISING III. The project will use key indicators FCS, HHS, exclusive breastfeeding, and children receiving five or more food groups and calculate sample sizes separately for FCS, HHS, exclusive breastfeeding, and children receiving more than four food groups and take the largest sample size.

Where:  𝑛initial = is the initial sample size required by the surveys for each of the two time points

Table 1. Values used in calculating the sample

Indicators	Baseline (p1,est)	Assumed for end line (P2,est)	Z1-α) at 90% CI level	Z1-ᵦ 70% power	Design effect (Dest)	initial	Non-response adjustments	𝑛𝑓 HH/Ind
Food Consumption Percent of HH with poor, borderline, and acceptable Food Consumption Score (FCS)	0.59	0.67	1.28	0.52	2	475	15%	559 HH
Household Hunger Score (HHS): Prevalence of HH with moderate or severe hunger (Household Hunger Scale, HHS)	0.22	0.15	1.28	0.52	2	401	15%	472 HH
Proportion of children 6-23 months of age who receive foods from 5 or more food groups	0.25	0.39	1.28	0.52	2	9,68	15%	1139 Ind[1]
Percentage of children 0-5 months who are exclusively breastfed	0.507	0.65	1.28	0.52	2	2,290	15%	2,694 Ind[2]

 

Sampling Frame

The end-line will be conducted in five states in Darfur. RISING III proposes where clusters/communities will be selected at first stage using Probability Proportional to Size (PPS) sampling with the ‘size’ being beneficiary households in the communities from the list of the 59 RISING III implementation communities. The beneficiary households from the selected communities will be selected at the second stage using systematic random sampling from the list of beneficiary households. This will ensure that households in the different clusters have the same chance to be selected. The sampling framework will be developed based on the participant register to appropriately reflect the target population. The project will provide community and household lists to the consultant to do the sampling.

 

Table 2. Sampling Frame for endline HH survey

State	Locality	# of communities	Total number of beneficiary HHs
West Darfur	Mornei	7	1315
	Habila	3	550
	Foroboranga	4	215
East Darfur	Assalaya	6	750
	El Ferdous	6	750
South Darfur	Eddelfersan	4	413
	Kabum	4	339
	Nittiga	3	374
	Elsalam	2	374
Central Darfur	Zalingei	5	758
	Wadi Salih	11	966
North Darfur	Rural Elfasher	16	800

 

Selection of Primary Sampling Units & Clustering at Each Stage of Sampling

RISING III will prepare/update project actual recipient/participant Household’s list before end-line and evaluation data collection by the project partner staff. 

The States and localities shall be the strata and the 59 target communities shall be the clustered and the clusters shall be selected using the probability proportional to size (PPS) method at the first stage. To determine the number of sample clusters and the number of beneficiary HHs per sampled cluster, the following guidance in the FtF sampling guide is used.

Final sample size: 559

# Households per cluster to select	b	min = 15	max = 35
# Clusters to select	m = round (nfinal / b)	35	16
Actual final sample	nfinal = b * m	465	559

The survey will interview 35 beneficiary HHs per cluster/community for this sampling frame, meaning that the survey will cover 31 clusters/communities to arrive at a sample size of 551 (19*29=551). RISING III team considers this size to be a reasonable balance between statistical precision and operational efficiency compared to the initial estimated sample size of 559 beneficiary HHs. The survey will select the 29 sample clusters/communities from the list of 59 target communities in the first stage using PPS (Probability Proportional to Size) sampling, size being the number of beneficiary households in the communities, and they shall be the primary sampling units from which the participant households shall be selected. The 19 beneficiary households from the selected communities will be selected using a systematic fractional interval sampling method from the beneficiary households list in the second stage.  CRS will provide the list of the 29 sampled communities and the list of beneficiary households to the consultant to select/sample 19 beneficiary households from each sampled communities.

 

1. Participatory stakeholders review and reflection meeting: Subject to understand the project’s relevance, efficiency, effectiveness, impact, coherence and overall capturing best practices and lessons learned the consultancy team needs to propose, design and facilitate numbers of stakeholder’s participatory review and reflection meetings/workshops; i) with the livelihoods project participants representatives from farmers, agropastoral, pastoralist, nomads, host and returnees’ households, ii) with the participants of Natural Resource Management (NRM) communities, iii) with the nutrition supports participants, iv) with the Humanitarian Aid Commission (HAC), line ministries personnel, Advisory group and donor representatives v) with non-participants either in targeted or nearby of targeted communities to compare the project progress.   

 

Alternatively, the consultancy team will be highly encouraged to use/apply the PRA tools, stories/process in initiating participatory stakeholders review and reflection process.

1. 1. 2. Review workshop/ meeting with the Consortium and Local Partners: To understand, assess the project efficiency and value for money the consultancy team needs to propose, design and facilitate review workshop/meeting i) with the consortium members and RISING III coordination unit ii) with the Local Partners, iii) with other organization working in the same geographic locations, iv) with country management including finance, procurement, logistic and Human Resource (HR) and if possible, with the donor as well.  

1. 3. Limitations

This final evaluation includes the following potential limitations and mitigation measures:

1. 1. 1. 1. Limitation: Selected beneficiaries are not available to participate in the household survey

Mitigation measure: Oversampling by 15% to account for non-response rate, communicating in advance with local leaders and focal points to mobilize participants for data collection days

1. 1. 1. 2. Limitation: The evaluation is potentially underpowered (70% power) to detect a significant change in point estimates from baseline to endline for indicators listed in the sampling table above. However, this adjustment was necessary for feasibility, as the project covers a large catchment area and target population.

Mitigation measure: Though the sample size was calculated with 70% power due to resource and time constraints which cannot be mitigated, this limitation will be noted in the final report for context.

1. 1. 1. 3. Limitation: The security context in Darfur is fluid and unpredictable. It is possible that clusters initially selected for data collection could become inaccessible.

Mitigation measure: If a selected village becomes inaccessible, the team will replace such village with another village in the list within the same next level geographical unit in the list of villages in the sampling frame.

 

1. 4. Requirements for Analysis

Qualitative data: CRS proposes thematic analysis to categorize verbal data collected from focus groups and key informants to classify and summarize this information based on the evaluation questions and project objectives. Quotes and photos (respecting the dignity and privacy of beneficiaries) should be integrated into the final report. Qualitative data should contextualize quantitative results in an explanatory (how, why) approach and provide complementary information on processes and feedback from key stakeholders that cannot be described through quantitative methods.

 

Quantitative data: Data should be disaggregated by sex, livelihood group, and disability status. Summary information on categorical variables will be presented with frequencies and percentages and continuous variables will be presented using mean or median (depending on skewness of data), standard deviation, and 90% confidence intervals where relevant.

 

VI. Evaluation Timeline and Deliverables

1. 1. Evaluation timeline: 

The Final evaluation is scheduled to take place April to June 2023. The following table indicates the tentative schedule for the end-line and final evaluation’s main activities. Consultant will provide an estimated work (person) days for discussion.

Main Activities

Who

April 2023

May 2023

Jun 2023

W1

W2

W3

W4

W1

W2

W3

W4

W1

W2

W3

Survey methodology and tools review/preparation (Both End-line and Final Evaluation)

Consultant

Tools & training materials review and finalization (Both End-line and Final Evaluation)

Consultant

Training on methodology & tools for data collectors (Both End-line and Final Evaluation)

Consultant

Federal HAC approval

RISING III

State level approval of survey tools

RISING III

Data collection, entry & supervision (Both End-line and Final Evaluation)

Consultant

Analysis & Survey draft report (Both End-line and Final Evaluation)

Consultant

Presentation of draft findings

Consultant

RISING III Feedback on report

RISING III

Report finalization and submission

Consultant

 

1. 2. The key deliverables of the contracted consultant/Evaluation Team include:

1. Final evaluation methodology report for both quantitative and qualitative – sampling framework, data collection and management strategy, support required from RISING III partners, survey implementation plan and training.
2. Final evaluation tools for use in Federal and state level HAC approval.
3. Report on training of survey team (both quantitative and qualitative) on data collection, entry, and supervision.

• Presentation of RISING III end-line and final evaluation findings. RISINGIII would like to have the consultant present the end-line and final evaluation findings and conclusions in a joint review meeting. CRS will further discuss this with the consultant of how it could be done. 5. The survey database, data codes and analysis command files in SPSS/Stata with end-line and final evaluation report that addresses the survey objectives and the ITT. The main body of the report should be no more than 30-35 pages, excluding additional annexes of data collection tools used in the study. The report should be submitted in English. Report shall follow the USAID evaluation report template[3] and include the following key sections: 
• Abstract: No more than 500 words briefly describing the evaluation questions, intervention evaluated, methods, and key findings.
• Executive Summary: Provides key highlights and overview of the information covered in the sections listed below.
• Evaluation purpose and questions
• Background (including location and timing):  List where and when you collected the data for the baseline report.
• Methods and Limitations:  Describe your evaluation methodology and challenges you encountered while conducting the study.
• Indicator Achievement Findings:  For every indicator in the proposal, state the evaluation result vs the baseline value and target, including any disaggregation.  If targets need to be updated from the proposal submission, include such updates and explanations here. This should be interpreted and organized in accordance with and relevance to the evaluation questions above that relate to relevance, effectiveness, and impact.
• Conclusions and Recommendations:  Describe if the final results will have an impact on your future programing for projects with the same goal and approach.  Will you adjust any approaches or plans as a result? If so, which ones and how?
• Tables: The report should include tables with the following information for each indicator:

 

Indicator	Level of reporting	BL (RISING II EL) value	BL Confidence Interval	EL indicator values	EL Confidence interval	# of sampling unit interviewed	in EL, test of difference
(BHA FS01) Percent of HH with poor, borderline, and acceptable Food Consumption Score (FCS) (disaggregates by: F&M, FNM, MNF and CNA).	Overall and disaggregates	Poor: 13.4% Ac: 59%	(9.4, 17.5) (66.6, 78.9)			BL = 938 EL = ??
(BHA FS03) Prevalence of HH with moderate or severe hunger (Household Hunger Scale, HHS) disaggregates by: (Moderate & sever score, F&M, FNM, MNF and CNA).	Overall and disaggregates	22%	(18.1, 25.8)			BL =938 EL = ??
(BHA C01) Percents of HHs with equitable and uninterrupted access to shared natural resources (disaggregates by: F&M, FNM, MNF and CNA).	Overall and disaggregates	at least 3 out of 5: 61%	(55.6, 67.0)			BL =938 EL = ??
(BHA E02) Percentage of  beneficiaries reporting net income from their livelihood (disaggregates by: male, female).	Overall and disaggregates	67	(62.9, 71.2)			BL=868 EL = ??
(BHA A02) Number of hectares under improved management practices or technologies with BHA assistance.	Overall and disaggregates	4007	-			BL=844 EL = ??
(BHA N09) Percent of children 6–23 months of age who receive foods from 5 or more food groups (disaggregates by: male, female).	Overall and disaggregates	25%	(17.9, 32.7)			BL=66 EL= ??
(BHA N08) Percent of infants 0-5 months of age who are fed exclusively with breast milk (disaggregates by: male, female).	Overall and disaggregates	50.7%	(36.3, 65.2)			BL= 35 (938) EL= ??

 

VII. Evaluation Findings Dissemination Plan

The final evaluation report (in English) will be shared with the RISING III team and local NGO partners, CRS Sudan senior management and other project and partner staff working in the resilience sector, the USAID/BHA Sudan mission and USAID/BHA HQ. Key findings regarding the final evaluation will be presented to OCHA and NGO forum during national and regional coordination meetings and to humanitarian clusters if recommendations or findings have implications for sector-specific coordination and planning. CRS will also present key findings and recommendations will be translated into Arabic and presented at regional levels through meetings with the government of Sudan social development services and regional authorities. CRS may invite local authorities or leaders from Darfur states. 

 

VIII. Evaluation Team Composition

Role of Consortium members (CRS and partners): Coordinate the communication with targeted communities about data collection form the field for data collection team and support the team vehicles for field movement.  Consortium member will support identification of local enumerators (hired by the RISING III project’s partner) for data collection. RISING III partners will provide support on travel permits to the survey teams in the field.

Role of External Consultant

The consultant will lead the overall management of final evaluation design and implementation including sampling design, survey and evaluation data collection tools, capacity building for survey teams, data management and analysis, and report writing. The consultant will ensure that the survey team has enough qualified staff for data collection, entry, and supervision.

Consultant Qualifications

1. Relevant qualification and experience in emergency USAID/BHA programs and resilience that support food insecure households through an integrated programming (of improved food consumption, dietary diversification and food security/households hunger measurement experience and savings, integrated water and natural resource management techniques, improved hygiene practices, private sector linkages and market interaction, women and men joint decision making status, etc.)
2. Strong knowledge and skills of quantitative and qualitative research methodologies and sampling strategies and practical experience of managing wide scale surveys with multiple indicators.
3. Working experience (in a leading position) of at least 5 years of designing, implementing and guiding Interim, baseline and evaluation surveys of food security, health, nutrition, and income saving. Preferably, working experience in designing and implementing of monitoring and evaluation system for resilience and emergency food for peace programs with experiences in developing quantitative and qualitative study/survey design, conducting surveys and statistical analysis and development of high caliber reports based on program indicators.
4. Strong proficiency with data analysis packages such as SPSS or STATA
5. Excellent communication and written skills in English (required) and Arabic (an advantage)
6. Capacity-building and training experience

 

The consultant will work with consortium members and local enumerators (hired by the RISING III project’s partner) for data collection, data collection teams must include both men and women who are experienced in conducting interviews and facilitating focus group discussions in local languages. RISING III partners will provide support on travel permits to the survey teams in the field.

IX. Reference Documents

1. Annex 05A - Monitoring and Evaluation (M&E) Plan
2. Annex 05D -DIP
3. Annex II Indicator Tracking Table (ITT)
4. Annex II Data Analysis and Tabulation Plan

 

 Documents:

   -  Supplier Code of Conduct.docx